# Executive Secretary Career Opportunity at PT Aero Wisata (Garuda Indonesia Group)
Stepping into a high-level administrative career requires more than just organizational skills; it demands precision, discretion, and the ability to act as a vital bridge between top-tier executives and key stakeholders. If you possess these professional qualities, an exciting career milestone awaits you. PT Aero Wisata, a distinguished subsidiary of PT Garuda Indonesia (Persero) Tbk., is currently seeking a talented and experienced professional to join its leadership support team as an Executive Secretary.
With nearly five decades of excellence since its establishment on June 30, 1973, PT Aero Wisata has remained a pioneering force in Indonesia's hospitality and tourism landscape. Originally founded to support national aviation and manage comprehensive tourism-support services—ranging from catering and hotels to travel, transportation, and logistics—the company consistently infuses authentic Indonesian cultural heritage into every product and service it delivers across national and international networks. Becoming part of this esteemed organization means contributing to a legacy of premier service and national pride.
## Job Responsibilities for the Executive Secretary Role
As an Executive Secretary at PT Aero Wisata, you will serve as the administrative backbone for the Board of Directors, ensuring daily operations run seamlessly. Your core duties will encompass:
* Executive Calendar Management: Overseeing and coordinating complex executive schedules, which includes setting up appointments, organizing meetings, and arranging intricate travel itineraries.
* Correspondence Handling: Managing, filtering, and prioritizing incoming phone calls, emails, and general correspondence on behalf of the Directors.
* Stakeholder Communication: Acting as a primary communication conduit to facilitate smooth, effective interactions between the Board of Directors and internal/external stakeholders.
* Documentation and Reporting: Drafting, preparing, and distributing essential memos, letters, reports, and various corporate documents requested by executive leadership.
* Meeting Coordination: Organizing high-level conferences, meetings, and special corporate events. This includes preparing agendas, capturing accurate meeting minutes, and tracking follow-up actions.
* Travel Logistics: Planning comprehensive travel arrangements, securing accommodations, and managing logistical needs while anticipating executive preferences.
* Special Project Support: Assisting in the coordination, execution, and milestone tracking of special projects assigned by the leadership team.
* Cross-Departmental Collaboration: Working closely with various managers and staff members to guarantee cohesive operational support across all company departments.
## Candidate Qualifications and Requirements
To thrive in this demanding and prestigious role, applicants must meet the following rigorous criteria:
* Educational Background: Hold a Bachelor’s Degree (S1) in Secretarial Studies or Office Administration.
* Professional Experience: Bring a minimum of 2 years of proven working experience as a Secretary or Personal Assistant supporting C-level executives or senior management.
* Administrative Expertise: Demonstrate a robust background in report writing, taking meeting minutes, and executive scheduling.
* Technical Proficiency: Show advanced proficiency in utilizing Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other relevant productivity software.
* Core Competencies: Possess exceptional organizational and time-management capabilities, coupled with an innate ability to prioritize competing tasks effectively.
* Attention to Detail: Exhibit meticulous attention to detail and strong problem-solving aptitude in fast-paced environments.
* Discretion and Integrity: Display an unwavering commitment to maintaining strict confidentiality when handling sensitive corporate information.
Please note that PT Aero Wisata will only review and process applications from candidates who fully meet the stated qualifications.