# Professional Career Opportunities: Site Secretary at PT Duta Marine
PT Duta Marine stands as a premier private entity in Indonesia, specializing in high-stakes marine, offshore, and oil and gas operations. With an unwavering commitment to excellence, the company provides comprehensive, end-to-end services for the maintenance and operation of critical maritime assets, including FSO, FPSO, FPU, MOPU, FSRU, and LNG carriers. Furthermore, the firm has established an industry-leading reputation for its expertise in the conversion, complex installation, and long-term management of FSO units.
As the company continues to expand its operational footprint, it is seeking a highly organized and detail-oriented professional to join the team as a Site Secretary.
## Core Qualifications and Essential Skills
To succeed in this role, candidates must demonstrate a blend of administrative precision and technical proficiency. We are looking for individuals who meet the following criteria:
* Educational Background: A bachelor’s degree in Business Administration, Secretarial Science, or a closely related discipline.
* Technical Literacy: Advanced command of the Microsoft Office Suite—specifically Excel, Word, and PowerPoint—alongside proficiency in modern digital document management systems.
* Linguistic Versatility: Exceptional verbal and written communication skills in both the local language and English, ensuring the ability to draft professional correspondence with clarity.
* Organizational Prowess: A proven capacity to manage multiple site-based tasks simultaneously while maintaining composure under pressure and adhering to rigorous reporting deadlines.
* Integrity and Discretion: An unwavering commitment to maintaining confidentiality when handling sensitive project data, personnel records, and contractor information.
## Primary Responsibilities
The Site Secretary serves as the backbone of our site operations, ensuring that administrative workflows run seamlessly. Key daily responsibilities include:
1. Communication and Records Management
* Managing professional correspondence, including incoming and outgoing emails, site memos, and phone inquiries.
* Drafting, formatting, and meticulously archiving site reports, daily operational logs, meeting minutes, and critical safety documentation.
2. Operational Support and Coordination
* Overseeing the project manager’s calendar, scheduling site progress meetings, and ensuring all necessary facilities are prepared.
* Coordinating logistics for site travel, local transportation, and organizing corporate events or stakeholder workshops.
* Managing site reception duties, which include registering visitors, greeting clients or subcontractors, and issuing necessary site access passes and safety clearances.
3. Resource and Office Administration
* Monitoring and maintaining inventory levels for office stationery, essential PPE forms, and pantry supplies.
* Proactively placing orders and coordinating with vendors to ensure that site personnel have the resources required for daily operations.
By joining PT Duta Marine, you will become part of a dynamic organization at the forefront of the Indonesian maritime industry, contributing directly to the success of complex offshore and energy projects.