Job Description
PT Otsuka Indonesia didirikan pada tahun 1974 sebagai perusahaan patungan di bidang industri farmasi dengan Otsuka Pharmaceutical Co.,Ltd., Jepang. Dibangun di atas lahan seluas 48.397 m² di Lawang, sebuah kota kecil di Jawa Timur, Pabrik PT Otsuka Indonesia memproduksi dan memasarkan produk-produk obat diantaranya Cairan Infus/Injeksi dan Obat Etikal, maupun Produk Nutrisi untuk keperluan Medis Khusus serta Produk-produk Alat Kesehatan. Produk Cairan Infus telah berhasil menembus pasar farmasi serta memiliki reputasi terbaik di Indonesia. Sukses ini telah mendorong kami untuk melangkah lebih jauh di industri farmasi dengan memproduksi obat-obat Etikal, Nutrisi untuk keperluan Medis Khusus dan Alat-alat Kesehatan yang telah memenuhi persyaratan standarisasi CPOB (Cara Pembuatan Obat yang Baik), CPAKB (Cara Pembuatan Alat Kesehatan yang Baik) dan CPPOB (Cara Produksi Pangan Olahan yang Baik). Dimana keberhasilan tersebut diikuti dengan keberhasilan kami mendapatkan sertifikasi ISO 9001 untuk Sistem Manajemen Mutu, ISO 22000 untuk Sistem Manajemen Keamanan Pangan, ISO 14001 untuk Sistem Manajemen Lingkungan, ISO 50001 untuk Sistem Manajemen Energi, Sertifikat Halal serta Sertifikat AEO untuk sertifikasi kepabeanan dibidang ekspor dan impor. Dibangun di atas lahan seluas 48.397 m² di Lawang, sebuah kota kecil di Jawa Timur, Pabrik PT Otsuka Indonesia memproduksi dan memasarkan produk-produk obat diantaranya Cairan Infus/Injeksi dan Obat Etikal, maupun Produk Nutrisi untuk keperluan Medis Khusus serta Produk-produk Alat Kesehatan. Lowongan Kerja PT Otsuka Indonesia SECRETARY SR STAFF The Secretary Sr Staff will provide comprehensive administrative support to the Business Unit Director and two Directors in the Sales & Marketing Departments. This role requires strong organizational skills, effective communication, and the ability to manage multiple priorities in a fast-paced environment. Roles and Responsibilities Manage calendars, meeting arrangements, invitations, reminders, and other administrative needs for 1 Business Unit Director and 2 Directors. Coordinate business trips, including flight and hotel bookings, travel advances, reimbursements, and related vendor arrangements. Manage documents requiring executive signatures, including reviewing documents and providing necessary explanations or follow-ups. Handle expense administration, including corporate credit card settlements, reimbursement claims, medical claims, transportation claims, and related invoices. Prepare and coordinate business correspondence, including incoming/outgoing letters and documents related to Sales, Marketing, and other business needs. Support recurring activities such as monthly meetings, report compilation and follow-up, mobile phone bills, and other administrative processes. Provide timely and responsive support for ad-hoc requests and day-to-day administrative needs of the executives. Key Qualifications Minimum Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, or a related field. Minimum 1 year of experience as a Secretary, Executive Secretary, Personal Assistant, or similar role. Required Experience Candidates should possess a minimum of 1 year of relevant work experience in a secretary or administrative support role, ideally within a corporate environment. Required Skills and Competencies Good communication skills in English, both written and verbal, with the ability to communicate effectively with expatriate executives. Strong organizational and time management skills, with the ability to manage multiple priorities simultaneously. Proficient in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint. Japanese language proficiency would be an advantage. Additional Requirements Experience supporting multiple senior executives, preferably Directors or Business Unit Heads. Experience handling business travel arrangements, expense claims, corporate credit cards, and administrative documentation. Detail-oriented, proactive, adaptable, and able to work independently in a fast-paced environment.
